May 11, 2020

Our Top 5 Contingency Planning Tips for Weddings During COVID-19

If you are a bride or groom who had planned to wed during 2020 and early 2021, things might be looking different with the events of COVID-19. As restrictions are put in place to contain the pandemic, this will likely have effects on your wedding plans. This crisis is also a good reminder to always have a well thought out contingency plan for a major event. As planners with years of design and planning experience, we want to support you with the best resources, tips and advice while you navigate during this time. You have questions, we have Answers!

Here are some useful tips for contingency planning for your wedding during times of uncertainty:

1. Have a back-up plan. Although it may be disappointing to give up on your wedding date after years of planning, depending on when it was due to happen or how many guests were to attend, restrictions set in place may lead to you having to consider alternatives that fit as the next best choice. Right now, we are highly recommending that all clients from May 2020 to July 2020 postpone. For clients from August 2020 onward, we are recommending holding a new postponement date and being ready to pull the trigger by June 2020 if need be. This back up plan could include a postponement at your venue or switching to an alternative style wedding.

2. Consider Cancellation Insurance. Insurance Companies like Duuo allow you to purchase event insurance through a streamlined online platform. If you’re planning for a 2021 wedding, we highly recommend investing in insurance in case of a 2nd wave of COVID-19. Usually, this is a $300 or less investment which can save you thousands down the road.

3. Reconsider Your Budget. The economic impact of the COVID-19 pandemic will mean a change in a lot of couples’ personal finances right now. It will also mean a change in the way vendors charge and the cost of weddings in general. If you are economically impacted by the recession, reconsider what you want to spend on your wedding and check in to ensure it is still realistic. Speak to your vendors about changes to your budget and understand what is possible within new budgeting constraints.

4. Re-read your vendor contracts. With information regarding the pandemic changing daily, its important that you deeply understand your vendor contracts and policies regarding Cancellation, Date Change, Postponement, Force Majeure, and Financial Penalty in relation to any of these topics. Ensure you understand your vendors policies on these prior to signing with them, OR if you’ve already signed with them, re-read and commit to learning what a move or cancellation of your wedding would mean for you legally and financially. Remember that the majority of vendors are looking for solutions that suit everyone instead of enacting what is written in black and white. The best way to come to an agreement or compromise is to have an open and compassionate conversation.

5. Look into Alternative Wedding Options. If you’re set on vowing your love this year, consider your alternative wedding options like hosting a Virtual Elopement, switching to a micro wedding when gathering restrictions are lifted slightly, or marrying with The Pop-Up Chapel Co.

There is a saying that two things are certain in life- death & taxes. We’ve always felt like it was 3 things- death, taxes & marriage. People will always want to get married. There is something so sacred about the tradition and innate to the human experience. We know how important it is to so many people and we know that emotions are running high right now as you navigate planning your wedding during this uncertain time. We hope these tips help ease your burden and guide you through it. Good luck!

Love by Lynzie | Toronto Event and Wedding Planner | Event Design | Social Content Creator

Love by Lynzie | Toronto Event and Wedding Planner | Event Design | Social Content Creator